Job Description
Salary: $32,225.00 - $41,000.00 Annually
Location : Normal
Job Type: Full-Time
Job Number: 202300425
Department: Visual, Performing & Communication Arts
Opening Date: 09/20/2024
Description Summary:
Under direct supervision provides secretarial assistance to an administrative unit or to the chairperson of an academic unit with seven or more professional employees.
Examples of Duties Essential Duties and Responsibilities:
- Provides, submits, and arranges data/information for submission to the Dean for the College of Education, Humanities, and Behavioral Science and the Provost/Vice President for Academic Affairs.
- Assists with managing the smooth operations of the office of the Chair and the program(s) to which assigned
- May report to the unit head or department chairperson or to some other supervisor, and may supervise all other student assistants assigned to the unit or department office.
- Takes dictation and types correspondence, memoranda, reports, instruction sheets, forms, file cards, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned.
- Proofreads all materials typed to ensure their accuracy.
- Composes letters and memoranda from general notes
- Compiles factual information from files, records, publications and other sources, and tabulates this information in accordance with standardized report forms.
- Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail.
- Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments
- Establishes and maintains accurate and current files o£ letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential.
- Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions.
- Receives and places telephone calls, schedules appointments and meetings, makes reservations, greets visitors and callers, records messages, and performs the functions of an office receptionist.
- Prepares requests for office supplies when needed, and receives such supplies.
- Performs general office management duties, and recommends methods for improving office procedures.
- Works with the Program's secretary
- Performs any other duties that may be assigned by the immediate supervisor
Typical Qualifications Minimum Position Requirements (including certifications, licenses, etc.):
- An associate degree or two (2) years of administrative or clerical experience.
Supplemental Information Knowledge, Skills and Abilities:
- Considerable knowledge of office management practices and procedures
- Considerable knowledge of business English, spelling and commercial mathematics
- Ability to compose and prepare accurate reports, records and correspondence
- Ability to prepare and maintain complex clerical files including statistical reports and materials
- Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments
- Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute
- Excellent organizer
- Must be conversant with computer technology and related equipment
- Must have a business attitude and pleasant disposition
- Ability to work with departmental faculty and staff
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, vacation, and sick leave.
To learn more details, visit our benefits page at
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Do you have an associate degree or two (2) years of administrative or clerical experience?
Required Question
Job Tags
Holiday work, Full time, Temporary work, Immediate start, Flexible hours,